Board Confidentiality Policy

All matters discussed in an executive session of the library board of trustees should remain confidential and may only be discussed outside the executive session with the library director, legal counsel, persons present during the executive session, or with absent board members, unless otherwise determined by vote of the board of trustees. Written notes related to executive session discussions are permissible only after the prior approval of the board. In matters of a sensitive nature, as permitted under New York State Open Meetings Law, such as personnel issues, competitive bids by vendors, and pending or threatened litigation should be considered confidential and discussed only with the library director, legal counsel and other staff and advisers whose need for information is required to further the best interests of the library.